See what TOTG does for you.
Seven capabilities our customers use every day — from the first purchase request to the final project report.
Purchase Request with instant P&L preview
See the project profit & loss — PO received, this PR and time cost — before you submit and again during approval, so nobody approves a purchase that eats the margin.
- Direct link from the PR to the project P&L
- 3-quotation control: the PR can only be submitted once quotations are attached
- Margin shown live: PO value vs. PR cost vs. staff time cost
| Site_ID | Type | Reference | Amount (RM) |
|---|---|---|---|
| Sample Site Repair and Rectification Works | PO from Customer | PO25002M | 250,000.00 |
| This PR | (82,000.00) | ||
| Time Cost | (38,500.00) | ||
| Profit / Loss | 129,500.00 [51.8%] |
Snap a document. Get a transaction.
Upload a customer PO, supplier invoice or quotation and TOTG's AI OCR reads it and creates the transaction for you — no more keying in line by line.
- PO, invoice, quotation, receipt and delivery order into structured data
- Vendor, dates, line items and totals filled in automatically
- Review and approve in seconds: hours of manual typing saved, with fewer typos
- Supplier
- SOFTOYA INTERNATIONAL SDN. BHD.
- Customer
- Celcom Networks Sdn Bhd
- Number
- CD00029781
- Date
- 2026-01-26
- Before tax
- 69,521.00
- Tax
- —
- Total
- 69,521.00
| # | ITEM | QTY | UOM | UNIT PRICE | TOTAL |
|---|---|---|---|---|---|
| 1 | J1_Install OFC into sub duct, Pole, | 4,650.00 | Meter | 1.70 | 7,905.00 |
| 2 | J3_Cable jointing for underground a | 2.00 | Each | 260.00 | 520.00 |
| 3 | J4_Fibre splicing for loose fibre. | 48.00 | Each | 13.00 | 624.00 |
| 4 | J5_OFC term to FTB/FDP/FEDB (box te | 1.00 | Each | 55.00 | 55.00 |
| 5 | J8_Set OFC test equipment end-end 1 | 1.00 | Per Site | 250.00 | 250.00 |
Gantt chart and project progress summary
Plan every phase with start and end dates, assign a PIC, and track actual against plan on a Gantt chart. Then see every site and every stage on one summary dashboard.
- Plan vs. actual dates for each task, with public holidays marked
- Delays flagged in red so you can act early
- One dashboard for all sites: submission, mobilisation, works and handover
Fill in on site. Get the report in Word.
Design your own report template once, such as a site progress, site completion or handover report. Your team then snaps photos and fills in the details from site, and TOTG generates the finished report as a Word document in your branding.
- Define your own template: sections, fields, tables and photo slots
- Take photos and fill in progress, issues, materials and timeline on the spot
- One click generates a Word (.docx) report with your logo, layout and photos
- Daily, weekly and completion reports, with no more copying and pasting into Word
SOFTOYA INTERNATIONAL SDN BHDProject costing control and P&L monitoring
Every PR, supplier invoice, staff claim and hour of staff time is tagged to a project, so you see real cost against budget while the job is still running, not after it ends.
- Budget vs. actual cost per project, site and cost category
- Live gross P&L including claims and staff time cost
- Monthly PO received vs. invoiced vs. paid, so collection gaps show early
Approval workflow with smart alerts
PRs, claims, leave and payments follow your approval chain. The system flags what needs attention, so approvers act on the right items instead of hunting for them.
- Multi-level approvals for PR, claims, leave and payments
- Alerts for overspend, expiring documents and overdue payments
- Full audit trail of who approved what, and when
Attendance and claims from the field, costed to every project.
Staff clock in and submit claims from their phone, and every hour and ringgit lands on the right project.
- Mobile Time In / Out: replace thumbprint machines with GPS location and a photo, against a project and site. The system checks the distance from the registered site.
- Claims by project or site: toll, petrol and other claims with receipts, tagged to a project so expenses are tracked under each one.
- Gross P&L with the real cost: staff claims and staff time cost are included, so you see true margin, not just PO versus supplier invoices.
- Flows into payroll: attendance, OT and approved claims feed straight into payroll (EPF, SOCSO, EIS, PCB, EA form and payslips).
